Adding and managing users (MyStudio)

In MyStudio, administrators can add learners, instructors, and staff to the platform.

You can also manage user roles, update details, and organize users into groups for easier assignment of courses and playlists.

Adding New Users

1. From the left-hand menu, go to Users & Groups → Users.
2. Click + Add User.
3. In the Add User form, enter:

• Name (first and last name).
• Email address (used for login).
• Role (Learner, Instructor, Admin).

4. Click Save.
5. The user will receive an email invitation with instructions to log in.

Managing Existing Users

• Edit user details
• Select a user from the list.
• Update their name, email, or role.
• Save changes.

• Change roles
• Roles determine permissions:
• • Learner: Can only access assigned courses and playlists.
  • Instructor: Can create and manage courses.
  • Admin: Has full permissions, including managing users and groups.

• Deactivate or remove users
• If someone should no longer have access, you can deactivate their account or remove them from your institution.

Organizing Users into Groups

• Groups make it easy to assign courses or playlists to multiple users at once.
• To create a group:

1. Go to Users & Groups → Groups.
2. Click + New Group.
3. Add a group name and description.
4. Assign users to the group.

• Once created, groups can be used when assigning courses or playlists.

Best Practices

• Always check user roles before assigning responsibilities.
• Use groups for large cohorts to save time when assigning learning content.
• Keep your user list updated by removing inactive accounts regularly.

In Summary

• Add users from the Users & Groups section.
• Manage details and roles as needed.
• Use groups to organize learners and assign content more efficiently.

Updated on: 22/08/2025