> ## Knowledge Base Index
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> Use this file to discover available pages before exploring further.
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# Adding and managing users (MyStudio)

# Adding and managing users (MyStudio)

In **MyStudio**, administrators can add learners, instructors, and staff to the platform.  
You can also manage user roles, update details, and organize users into groups for easier assignment of courses and playlists.  

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## Adding New Users

1. From the left-hand menu, go to **Users & Groups** → **Users**.  
2. Click **+ Add User**.  
3. In the Add User form, enter:  
* **Name** (first and last name).  
* **Email address** (used for login).  
* **Role** (Learner, Instructor, Admin).  
4. Click **Save**.  
5. The user will receive an email invitation with instructions to log in.  

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## Managing Existing Users

* **Edit user details**  
* Select a user from the list.  
* Update their name, email, or role.  
* Save changes.  

* **Change roles**  
* Roles determine permissions:  
    * **Learner**: Can only access assigned courses and playlists.  
    * **Instructor**: Can create and manage courses.  
    * **Admin**: Has full permissions, including managing users and groups.  

* **Deactivate or remove users**  
* If someone should no longer have access, you can deactivate their account or remove them from your institution.  

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## Organizing Users into Groups

* Groups make it easy to assign courses or playlists to multiple users at once.  
* To create a group:  
1. Go to **Users & Groups** → **Groups**.  
2. Click **+ New Group**.  
3. Add a group name and description.  
4. Assign users to the group.  
* Once created, groups can be used when assigning courses or playlists.  

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## Best Practices

* Always check user **roles** before assigning responsibilities.  
* Use **groups** for large cohorts to save time when assigning learning content.  
* Keep your user list updated by **removing inactive accounts** regularly.  

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## In Summary

* Add users from the **Users & Groups** section.  
* Manage details and roles as needed.  
* Use groups to organize learners and assign content more efficiently.