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# Assigning roles and permissions

# Assigning roles and permissions (MyStudio)

In **MyStudio**, every user is assigned a **role** that determines what they can see and do on the platform.  
Admins can change roles at any time to give users more (or fewer) permissions.  

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## Available Roles

* **Learner**  
* Default role for students.  
* Can access only the courses and playlists assigned to them.  
* Cannot edit, create, or manage content.  

* **Instructor**  
* Can create, edit, and manage **courses**.  
* Can view reports related to their own courses.  
* Cannot manage users or groups.  

* **Admin**  
* Has **full access** to MyStudio.  
* Can create/manage courses, playlists, users, groups, and settings.  
* Can assign roles to others.  

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## How to Assign or Change a User’s Role

1. From the left-hand menu, go to **Users & Groups → Users**.  
2. Find the user you want to update.  
3. Click the **Edit** option next to their name.  
4. In the **Role** dropdown, select **Learner**, **Instructor**, or **Admin**.  
5. Save changes.  
6. The user’s permissions update immediately.  

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## Example Use Cases

* A new student joins → assign them as a **Learner**.  
* A faculty member needs to build a course → assign them as an **Instructor**.  
* A department head requires oversight of everything → assign them as an **Admin**.  

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## Best Practices

* Assign **Admin** access only to trusted staff, as this role has full permissions.  
* Use the **Instructor** role for faculty and trainers who need to author courses but not manage users.  
* Keep most users as **Learners** to prevent accidental changes.  

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## In Summary

Roles in MyStudio control what users can do:  
* **Learners** take courses and playlists.  
* **Instructors** create and manage courses.  
* **Admins** have full control, including managing users and settings.  

Assign roles carefully to ensure the right balance of access and security.